A useful distinction
A notebook can connect garments, play materials and cultural reading with their relevant documents. The purpose is to organise information, not to create a public profile of the family. A source link makes it easier to revisit guidance later.
Put it into practice
Use item references, document dates and short factual notes. Keep private identities separate and limit sharing to the intended purpose. Review outdated information when making a new decision, rather than treating a saved page as proof that every product detail remains current.